Career Opportunities  >  Administration

Receptionist (Part-Time)

Overview

Posted: October 9, 2024

The Part-Time Receptionist plays a pivotal role in providing front-line administrative support to internal staff members and external clients. The ideal candidate will have strong communication skills and strong multi-tasking abilities.

Key Responsibilities

  • Welcome visitors in-person, guiding them to the appropriate boardrooms and offering refreshments as needed
  • Manage a multi-line switchboard and direct callers as appropriate
  • Respond to telephone, email, and in-person inquiries from clients, business partners, employees, and other parties in a professional and timely manner
  • Answer and refer all inquiries to the appropriate individuals or departments
  • Arrange and book boardrooms as requested
  • Assist with organizing catered lunches
  • Ensure cleanliness and professionalism of the reception area, including boardrooms, kitchenette, and washrooms
  • Liaise with building maintenance for any building-related concerns and upkeep
  • Assist with various office duties, not limited to filing, scanning, and copying
  • Track absences via shared calendar
  • Maintain reception closing procedures
  • Provide information about the Firm to visitors and callers as an ambassador of the Firm
  • Support other functions as assigned
  • Specific work hours are 1 PM to 5:30 PM Mondays-Thursdays, and 8:30 AM to 5:30 PM Fridays

Qualifications

  • Completed post-secondary education in a related field
  • Minimum one year of reception-related experience
  • Technical skills in a variety of software including MS Office 365
  • Good technical troubleshooting skills
  • Strong organization skills
  • Strong verbal and written communication skills
  • Good interpersonal skills and the ability to establish relationships
  • Professional presentation and strong ability to exercise discretion and confidentiality
  • Bilingualism required

Skills Required

  • Ability to organize, schedule, and prioritize job tasks in order to meet deadlines
  • Ability to respond effectively and professionally to changes in schedules and priorities
  • Ability to ensure consistent attention to detail
  • A positive, supportive, and professional attitude

Interested applicants should forward their resumes to [email protected].

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Receptionist (Part-Time)

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