Perspectives d'emploi > Administration

Receptionist (Part-Time)

vue d'ensemble

Publié: août 15, 2024

The Part-Time Receptionist plays a pivotal role in providing front-line administrative support to internal staff members and external clients. The ideal candidate will have strong communication skills and strong multi-tasking abilities.

Responsabilités clés

Welcome visitors in-person, guiding them to the appropriate boardrooms and offering refreshments as needed
Manage a multi-line switchboard and direct callers as appropriate
Respond to telephone, email, and in-person inquiries from clients, business partners, employees, and other parties in a professional and timely manner
Answer and refer all inquiries to the appropriate individuals or departments
Arrange and book boardrooms as requested
Assist with organizing catered lunches
Ensure cleanliness and professionalism of the reception area, including boardrooms, kitchenette, and washrooms
Liaise with building maintenance for any building-related concerns and upkeep
Assist with various office duties, not limited to filing, scanning, and copying
Track absences via shared calendar
Maintain reception closing procedures
Provide information about the Firm to visitors and callers as an ambassador of the Firm
Support other functions as assigned
Specific work hours are 1 PM to 5:30 PM Mondays-Thursdays, and 8:30 AM to 5:30 PM Fridays

Qualifications

Completed post-secondary education in a related field
Minimum one year of reception-related experience
Technical skills in a variety of software including MS Office 365
Good technical troubleshooting skills
Strong organization skills
Strong verbal and written communication skills
Good interpersonal skills and the ability to establish relationships
Professional presentation and strong ability to exercise discretion and confidentiality
Bilingualism required

Compétences requises

Ability to organize, schedule, and prioritize job tasks in order to meet deadlines
Ability to respond effectively and professionally to changes in schedules and priorities
Ability to ensure consistent attention to detail
A positive, supportive, and professional attitude

Interested applicants should forward their resumes to [email protected].